What are the guidelines for posting a newsletter?

OrchidPam · #1 03-26-2009, 01:43 AM

What are the guidelines or rules for posting the society newsletter? Must it be in PDF only? At present I only have a pdf reader and not a converter on my computer, so I send mine out as Word. I always use lots of pictures, so the file size ends up being rather large.

Thanks for any help.
OrchidPam

epiphyte · #2 03-26-2009, 04:48 AM

Not sure about the guidelines or rules but Google Docs...which has an online program very similar to Word...allows you to save your document as a PDF file.

Kentucky · #3 03-26-2009, 05:35 AM

pdffactory and several other inexpensive programs will convert Word files to pdf painlessly.

bswanson · #4 03-26-2009, 11:38 AM

Lots of good advice. I use Google Docs personally and really like the flexibility it gives me.

Pam,

If you are using Word to create your newsletter I would suggest downloading and using Cute PDF. I have used it for years. It is a free download and once installed shows up as a printer that you select from the print dialog.

To lower the size of your document I would suggest right clicking on any image and select the Format Picture item in the popup menu. Find the Compress button in the dialog. Change the resolution to Web, check Compress Picture check box and the Apply to All check box (if you have cropped photos you can select the trip cropped images checkbox as well).

Most importantly do a Save As and change the name to reflect that this is for email or online (your images compressed might not be as crisp after compression).

This can take the size of the document down quite a bit. I've used this to take 49M Power Points down to under a Megbyte.

Hope this help.

(Let me know if there are any problems with these instructions. I did them from memory

)

bswanson · #5 03-26-2009, 11:41 AM

On guidelines for posting Newsletters. What were they before?

I would say that the Newsletters should be formatted as PDFs and under 2M in total size.

Any suggestions?

Susan Taylor · #6 04-30-2009, 05:14 PM

You might want to check the default upload sizes. I tried to post Margie Kersey's newsletter and it was too big to load. I had to post a link instead. I've had several other newsletter editors say the same thing.